How to Select Multiple Emails in Outlook

Microsoft Outlook is a powerful email client used by millions of people worldwide for managing their emails, calendars, contacts, and tasks. One common task users often need to perform is selecting multiple emails at once. Whether it’s for deleting, moving, or archiving, selecting multiple emails efficiently can save a significant amount of time. In this guide, we’ll explore various methods and shortcuts for selecting multiple emails in Outlook.

Using Basic Selection Techniques

Click and Drag: One of the simplest ways to select multiple emails in Outlook is by clicking and dragging. Start by clicking on the first email you want to select, then hold down the mouse button and drag the cursor over the other emails you wish to select. Once you’ve encompassed all desired emails, release the mouse button.

Shift + Click: Another method is to use the Shift key in combination with the mouse. Click on the first email you want to select, then hold down the Shift key and click on the last email in the series you want to select. Outlook will automatically select all emails in between the first and last ones you clicked.

Ctrl + Click: For non-contiguous selection, you can use the Ctrl key along with the mouse. Simply hold down the Ctrl key and click on each email you want to select individually. This method allows you to select emails scattered throughout your inbox or folder.

Advanced Selection Techniques

Select All: To select all emails in a folder quickly, you can use the “Select All” feature. Press Ctrl + A on your keyboard, and Outlook will instantly select all emails in the current folder. Be cautious when using this shortcut, especially if you have a large number of emails, as it will select everything, including read and unread emails.

Filter and Select: Outlook offers powerful filtering options that allow you to narrow down your email selection based on various criteria such as sender, subject, date, and more. Once you’ve applied your filters to display only the desired emails, you can use the basic selection techniques mentioned earlier to select them in bulk.

Grouping Emails: Outlook allows you to group emails by various criteria such as date, sender, size, etc. Grouping emails can make it easier to select multiple emails that share common attributes. Simply right-click on the column header and choose “Group by” to enable grouping, then select emails within the same group using any of the aforementioned selection techniques.

Keyboard Shortcuts for Efficient Selection

Ctrl + Shift + End: If you want to select a large number of emails from a specific starting point to the end of the list, you can use this shortcut. Click on the first email you want to select, then press Ctrl + Shift + End. Outlook will select all emails from the starting point to the last email in the list.

Ctrl + Shift + Home: Similar to the previous shortcut, this one selects emails from a specific starting point to the beginning of the list. Click on the first email you want to select, then press Ctrl + Shift + Home to select all emails from the starting point to the first email in the list.

Ctrl + Spacebar: This shortcut is handy for selecting individual emails within a larger selection. After selecting multiple emails using any of the methods mentioned earlier, you can hold down the Ctrl key and press the Spacebar to deselect individual emails while keeping the rest selected.


Efficiently selecting multiple emails in Outlook can greatly enhance your productivity and streamline your email management process. By mastering these selection techniques and shortcuts, you can quickly organize, delete, move, or archive large volumes of emails with ease. Experiment with these methods to find the ones that work best for your workflow, and take advantage of Outlook’s features to stay organized and productive in your email communication.

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